Posted: Jan 25, 2021

Data Management and Accreditation Coordinator

Gallaudet University - Washington, DC
Salary: Other
Application Deadline: N/A


Serves as Data Management and Accreditation Coordinator for data integration for the Office of Accreditation and Certification; reporting to the Director, the Coordinator provides general system configuration to meet University and  Council for the Accreditation of Educator Preparation (CAEP) assessment needs;  manages Tk20 (by Watermark) data integration system, coordinates communication between Watermark software platform and other campus systems (including PeopleSoft) regarding CAEP assessment system data manipulation; trains faculty, students, off-campus school personnel, and staff in data management related to assessment and accreditation;  completes CAEP annual report, Title II report, American Association of College Teacher Educators (AACTE) report and other required reports for director’s approval;  responds to licensing/certification requests and inquiries; and provides support to the director related to MSCHE-related requirements.


  1. Updates information in Tk20, i.e.  forms, artifacts, connecting standards to forms/artifacts/applications, field experience binder and placement templates, time log templates, surveys, etc.
  2. Consults with faculty/staff to determine the best tools within Tk20 to use and provides recommendations on the best forms that address their needs; and creates/develops forms for these programs including those of CAEP- or Specialized Professional Association (SPA)-specific requests.
  3. Meets with Program Directors to set up Field Experience Binders, Portfolios, Time Logs, etc.; and develops and creates field experience binders, surveys, timelogs, applications, and portfolios as needed.
  4. Trains placement coordinators in setting up student placements for internship/practicum; enters cooperating site information (site name, address, etc.); and creates accounts for site staff/supervisors (s); and enters internship information.
  5. Assists departments with technological concerns in forging strategy and implementation of an integrated assessment data management system plan.
  6. Manages user accounts by changing roles and privileges; disk space allocation; and resets passwords as needed.
  7. Trains faculty, students, and staff on the functionalities of the data system including training faculty and staff on how to set up an assignment using the assessments for their courses(s), training students on creating and attaching artifacts and applications, submitting assignments, binders, portfolios, training staff, placement and program directors on accessing/running reports, and placing students, sending out binders, and developing written instructions/training for users (site staff/supervisors, placement coordinators, program directors, students, etc.). 
  8. Supports faculty and students on their ongoing needs and issues.
  9. Works with faculty and administrators to identify reporting needs and then collaborates with Tk20 to generate reports, including the preparation of artifacts/evidence for program accreditation reports and self-studies; and trains faculty and administrators to run reports as needed.
  10. Communicates with the IT, SIS, and ETS groups for import of data and dealing with data integration system on a regular basis, including Praxis scores.
  11. Maintains data integration system email accounts for technical support for everyone, including but not limited to:  account setup and maintenance; and guidance/training (via any format, i.e., email, face-to-face, phone).
  12. Develops and maintains knowledge and skills regarding CAEP Assessment system requirements and the capabilities of the data integration system from faculty’s, students’, and field supervisors’ perspectives and use of data integration system.
  13. Completes CAEP Annual, Title II, AACTE reports, and related reports for Director’s review and approval.
  14. Responds to licensure and certification requests and inquiries; and verifies and prepares applications for Certification Officer’s authorization.     
  15. Supports the Director/Accreditation Liaison Officer in collection and preparation of documents related to MSCHE accreditation, including but not limited to assisting in preparing documents and evidence for the MSCHE self-study, and collecting and reviewing syllabi.
  16. Enhances professional growth and development through participation in education programs, current literature, in-service meetings, and workshops.
  17. Establishes and maintains a positive and supportive working relationship with co-workers and supervisor.
  18. Shows a genuine commitment to diversity, equity and inclusion in the workplace; and participates in activities and workshops to foster continuous learning. 
  19. Serves as a mandatory reporter under Title IX; and commits to completing Title IX training and other compliance requirements on an annual basis.
  20. Performs other related duties, as assigned.



Required Minimum Qualifications (When the candidate’s resume meets these qualifications, it will be screened in.):

  • Bachelor’s degree.
  • A minimum three years of professional experience with data management or related experience.
  • Knowledge of accreditation and general assessment practices.
  • Fluency in American Sign Language.

Preferred Qualifications (While not required, it is an advantage for what the position needs.):

  • Experience working with online systems and applications.

Knowledge, Skills and Abilities (Qualities that will help the incumbent be more successful in the position.):

  • Data management, research, and strong writing skills.
  • Proficient with managing data using Microsoft Excel.
  • Knowledge of compliance and reports needed for federal, state and professional agencies. 
  • Ability to use a variety of software programs (i.e., MS Word, Excel) and familiarity with management information systems (e.g., Peoplesoft and Tk20).
  • Excellent organizational, communication, and interpersonal skills. 
  • Ability to train users, and to communicate effectively with a large variety of users.

The successful candidate will undergo a background check that must be cleared prior to working at Gallaudet University.


Gallaudet University is an equal opportunity employer/educational institution and does not discriminate on the basis of race, sex, national origin, religion, age, hearing status, disability, genetic information, covered veteran status, marital status, personal appearance, sexual orientation, family responsibilities, matriculation, political affiliation, source of income, place of business or residence, pregnancy, childbirth, or any other unlawful basis.  This policy is in compliance with Title VII of the Civil Rights Act, the Americans with Disabilities Act, the Rehabilitation Act, the Age Discrimination in Employment Act, the District of Columbia Human Rights Act, and other applicable laws and applies to all procedures affecting applicants and employees including, but not necessarily limited to: recruitment, hiring, placement, promotion, transfer, reassignment, reappointment, tenure, demotion, selection for training, layoff, furlough, and termination, compensation, and all other conditions or privileges of employment.